[ad_1] Have you ever had a situation where you want to collaborate and work together on a blog post draft on a WordPress website, but due to technical limitations, you end up copying the entire blog post on Google Docs instead? As a writer, I often face this dilemma, and to your surprise, even I end up copying the blog post on a temporary Google Docs file so everyone can collaborate there easily. While this challenge has been around for years, there wasn’t a solution in the market that can bring in the functionality of Google Docs collaboration into WordPress. But today, we have a reliable plugin that allows admins and editors to easily collaborate without wasting time moving around the content. The plugin I am referring to is Multicollab. In this article, I will do an in-depth review of the Multicollab plugin by Multidots and will take a closer look at its features. Let’s get to it! The Multicollab plugin is designed to bring the Google Docs style editing capability to the native WordPress editor. With the rapid and constant development of the Gutenberg editor, even basic block plugins are having a hard time keeping up. Amidst all of this, the Multidots team has created a free plugin that works with Gutenberg and allows website users to collaborate on a blog post, just like Google Docs. This means now you don’t have to worry about copy-pasting entire blog posts to Google Docs just for collaboration. Although I can simply say, “it does what Google Docs does in terms of collaboration.” but it will not do justice to the plugin so let’s take a closer look at its features. Article Continues Below Features of Multicollab The plugin allows you to add inline comments to any piece of text in your blog post. You can simply select the text and click on the comment option to drop a comment for that part. Replies and Resolve Just like new comments, you can reply to comments inline. Moreover, if you are done, you can simply mark it as resolved. This is very helpful if you want to add or respond to a particular comment without adding a new one. What if you want a particular user to see and handle the comment? You can simply assign it by tagging them using the ‘@’ sign followed by their name. As you type the name, users with the user roles will show up in a list, and you can select the one you want to assign the comment to. Activity Center Multicollab comes with an Activity Center board which lets you keep a tab on the comment activity of users dropping comments in posts/pages. You can visit the activity center and review all the active comments for your posts or pages from a single place. To make things more organized, the active comments are highlighted with a white background while the resolved comments will have a grey colored background. Moreover, if a comment is selected from the activity center, it is highlighted with blue background. Email Notifications Similar to Google Docs, when you are tagged in a comment, you automatically receive an email notification. This is a much-needed feature as it allows you to stay on top of your content review process. Built for Gutenberg The plugin is built specifically for the Gutenberg editor and works only on WordPress 5.3 or newer versions. You won’t be able to use this plugin with the classic editor. User Roles and Accesses The plugin has different access for different user roles. Super Admins, Administrators, and Editors can view, edit, delete, reply and resolve the comments on any posts or page. On the other hand, Authors and Contributors can view, edit, delete, reply and resolve comments only on their posts. (Source: MultiCollab Documentation) Free to Use Yes, that’s right. The plugin is available for free on the WordPress.org repository. You can even install and activate it on your website directly from the WordPress dashboard. There might be a pro version in the future with additional features, but currently, you only get priority support with the paid plan for $99 per year. Well Documented Well-written documentation is a must for WordPress plugins. MultiCollab maintains solid documentation that covers almost all the aspects of the plugin. If you ever need help, you can find an article on that topic in their documentation. Article Continues Below Hands-On with Multicollab In this section, I will install and use Multicollab on a standard local WordPress installation. Installation Installation of the plugin is pretty standard. You can install and activate Multicollab like any other plugin. Once the plugin is activated, you’d be redirected to the Multicollab settings page on the WordPress backend. This page has a plugin video guide and if you want to test a demo before using it on your website, you can click on the live demo button at the bottom of the page. Using Multicollab Since this plugin lets you add comments in the Gutenberg editor, you need to open a post to use it. Open any blog post in the Gutenberg editor, and you will see the MultiCollab icon at the top right corner of the screen. This icon will open the activity center and settings. Commenting and Collaborating To leave a comment, you need to select a part of the text. Then go to the drop-down icon in the block settings and click on the comment option. (Source: Multicollab) Now, you can write the comment just like you’d on Google Docs and save it by clicking on the save button. If you wish to make any changes to the comment, you can do that by clicking on the pencil icon at the top right corner of the comment box. Next to the pencil icon, you’d see a trash can icon. Clicking on it will delete the comment. To resolve a comment, you can click on the checkbox at the top of the comment pop-up box. Article Continues Below
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